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LTRWIN30.DOC--Use PRINTDOC.BAT to print these docs,
NOT WordPerfect!
T h e L e t t e r h e a d K i t 3.0 for W i n d o w s
===============================================================
Business Correspondence Assistant
for WordPerfect 6.1, 6.0a, & 6.0 for Windows
& PerfectOffice 3.0
A Software Package from:
Jerry Stern
Science Translations
P. O. Box 20234
Baltimore, MD 21284-0234
_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER
All materials (C) Copyright 1992-95 Jerry L. Stern
All Rights Reserved
Introduction and QUICK REFERENCE are on page 7
NEW in version 3.0--WPWin61, 60, 60a support
-------------------------------------------------------
The Letterhead Kit's SHORTCUT KEY is Control-Shift-L.
-------------------------------------------------------
THE LETTERHEAD KIT is a copyrighted program distributed as
SHAREWARE. All rights are reserved. You may try out the program
for up to 30 days for free. If you continue to use this program,
you must pay a registration fee of $20.00.
Registered users receive an enhanced version of the main macro,
including Boilerplate inserter, CardCopy label copier, ZIP bar
code auto-inserter, over a megabyte of additional forms and
templates, update announcement newsletters, discounted upgrades,
and voice/FAX/Email support.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 2
Table of Contents
=================
Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 3
Other Files . . . . . . . . . . . . . . . . . . . . . . 4
Definition of Shareware . . . . . . . . . . . . . . . . . . . 4
Limited Warranty . . . . . . . . . . . . . . . . . . . . 5
Trial Use License . . . . . . . . . . . . . . . . . . . 5
Limited Distribution License . . . . . . . . . . . . . . 6
Introduction & Quick Start . . . . . . . . . . . . . . . . . 7
What is This? . . . . . . . . . . . . . . . . . . . . . 7
Quick-Start! . . . . . . . . . . . . . . . . . . . . . . 7
WordPerfect 6 or 5.2? (New Features) . . . . . . . . . . 7
New Since Version 2.1 . . . . . . . . . . . . . . . . . 8
Installation . . . . . . . . . . . . . . . . . . . . . . . . 9
Setup . . . . . . . . . . . . . . . . . . . . . . . . . 9
Un-Installation . . . . . . . . . . . . . . . . . . . . 10
Running LTR.WCM . . . . . . . . . . . . . . . . . . . . 10
The FORMS Group of Features . . . . . . . . . . . . . . . . . 11
Letter . . . . . . . . . . . . . . . . . . . . . . . . . 11
Forms . . . . . . . . . . . . . . . . . . . . . . . . . 11
Boilerplate . . . . . . . . . . . . . . . . . . . . . . 12
Personal . . . . . . . . . . . . . . . . . . . . . . . . 12
The GRAPHICS Group of Features . . . . . . . . . . . . . . . 13
Money . . . . . . . . . . . . . . . . . . . . . . . . . 13
Cargo . . . . . . . . . . . . . . . . . . . . . . . . . 13
Office . . . . . . . . . . . . . . . . . . . . . . . . . 14
Signature . . . . . . . . . . . . . . . . . . . . . . . 14
Initials . . . . . . . . . . . . . . . . . . . . . . . . 14
The TOOLS Group of Features . . . . . . . . . . . . . . . . . 15
Total . . . . . . . . . . . . . . . . . . . . . . . . . 15
CardCopy . . . . . . . . . . . . . 15
ZIP . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Adjusting Configuration Options . . . . . . . . . . . . . . . 16
WordPerfect TEMPLATES--Background and TIPS . . . . . . . . . 17
FAX Cover Sheets . . . . . . . . . . . . . . . . . . . . 18
Trouble Shooter's Guide--The Letterhead Kit . . . . . . . . . 19
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 3
Orders
======
The Letterhead Kit/Win V. 3.2 is shareware, or "Try before you
buy" software. You may copy the entire shareware version, known
as LKITWN*.ZIP, and pass it on unchanged to other WordPerfect
users. If you use the program for more than 30 days, you must
purchase a copy of The Letterhead Kit for US $20. A variety of
payment types are listed in the files REGISTER.DOC and
PRODUCTS.DOC, including Visa, MasterCard, and American Express.
Send orders/registrations to:
Jerry Stern
Science Translations
PO BOX 20234
Baltimore, Maryland 21284-0234
Or Phone or FAX to: 1-410-661-2224.
Outside U.S. & Canada add $2.00 Shipping.
Maryland residents add 5 per cent sales tax.
Registered users receive an enhanced version of the main macro,
including Boilerplate inserter, CardCopy label copier, ZIP bar
code auto-inserter, over a megabyte of additional forms and
templates, update newsletters, and voice/FAX/Email support.
Support is by mail, FAX, or phone, at the same address and phone
number used for registration, or via the SciTrans support
conference on GEnie--in the WordPerfect RT, Third-Party Support
category, SciTrans topic. You may contact the author as
Jerry.Stern on GEnie, as 72144,1241 on CompuServe, or on the
Internet as Jerry.Stern@GEnie.geis.com. Look in the VENDINFO.DIZ
file for support boards and additional contact info.
Jerry Stern is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to
resolve a shareware-related problem with an ASP member by
contacting the member directly, ASP may be able to help. The
ASP Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for
members' products. Please write to The ASP Ombudsman, at 545
Grover Road, Muskegon, MI 49442, or send a CompuServe
message via CompuServe Mail to: ASP Ombudsman 70007,3536.
WordPerfect and PerfectOffice are registered trademarks of
Novell, Inc. within the U.S. and other countries. SpaceWorks is a
service mark of SpaceWorks, Inc. GEnie is a registered trademark
of General Electric Company, USA. CompuServe is a registered
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 4
trademark of Compuserve, an H&R Block Company. Windows is a
trademark of Microsoft Corporation.
Other Files
-----------
In the VENDINFO.DIZ file, there is a list of the files included
in this release of The Letterhead Kit 3.2 for Windows. If any are
missing or if the sizes and dates do not match that list, the
package has been tampered with. Any additional files are not part
of The Letterhead Kit. Registered users receive a current and
complete copy.
For more information, see these files:
REGISTER.DOC Order form for registering The Letterhead Kit for
Windows and other products.
PRODUCTS.DOC Product information. Includes other wonderful
products from Jerry Stern and Science Translations,
including GRAPHCAT, BOOKBILD, The Letterhead Kit, each
available for both DOS and Windows, and the Wood Clips
collections of clip art.
Definition of Shareware
=======================
Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and continue
using it, you are legally required to register. With
registration, you get anything from the simple right to continue
using the software to an updated program with printed manual.
Copyright laws apply to both Shareware and commercial software,
and the copyright holder retains all rights, with a few specific
exceptions as stated below. Shareware authors are accomplished
programmers, just like commercial authors, and the programs are
of comparable quality. (In both cases, there are good programs
and bad ones!) The main difference is in the method of
distribution. The author specifically grants the right to copy
and distribute the software, either to all and sundry or to a
specific group. For example, some authors require written
permission before a commercial disk vendor may copy their
Shareware.
Shareware is a distribution method, not a type of software. You
should find software that suits your needs and pocketbook,
whether it's commercial or Shareware. The Shareware system makes
fitting your needs easier, because you can try before you buy.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 5
And because the overhead is low, prices are low also. Shareware
has the ultimate money back guarantee--if you don't use the
product, you don't pay for it.
Limited Warranty
----------------
THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN
"AS IS" BASIS. SCIENCE TRANSLATIONS DISCLAIMS ALL WARRANTIES
RELATING TO THIS SOFTWARE, WHETHER EXPRESSED OR IMPLIED,
INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER
SCIENCE TRANSLATIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE
CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE
LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES
ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF
SCIENCE TRANSLATIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES OR CLAIMS. THE PERSON USING THE SOFTWARE BEARS ALL RISK
AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE.
This agreement shall be governed by the laws of the State of
Maryland and shall inure to the benefit of Science Translations
and any successors, administrators, heirs and assigns. Any action
or proceeding brought by either party against the other arising
out of or related to this agreement shall be brought only in a
STATE or FEDERAL COURT of competent jurisdiction located in
Baltimore County, Maryland. The parties hereby consent to in
personam jurisdiction of said courts.
Trial Use License
-----------------
The Letterhead Kit is NOT a public domain program. It is
copyrighted by Science Translations. This software and
accompanying documentation are protected by United States
Copyright law and also by International Treaty provisions.
Science Translations grants you a limited license to use this
software for evaluation purposes for a period not to exceed
thirty days. If you continue using this software after the
thirty-day evaluation period, you MUST make a registration
payment to Science Translations.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 6
Limited Distribution License
----------------------------
INDIVIDUALS may distribute The Letterhead Kit to friends or
associates, provided they charge no fees for this service, and
they convey a complete and unaltered copy of the shareware
version of this product.
All other distribution is allowed only under the terms of the
attached VENDINFO data record, which is hereby incorporated by
reference. Any distribution satisfying all the distribution
requirements expressed in that data record is hereby authorized.
You may not distribute this product, modify it, or bundle it with
other products except as specifically allowed therein. You may
not use, copy, rent, lease, sell, modify, decompile, disassemble,
otherwise reverse engineer, or transfer the licensed program
except as provided in this agreement. Any such unauthorized use
shall result in immediate and automatic termination of this
license.
Permission to distribute The Letterhead Kit package is not
transferable, assignable, saleable, or franchisable. Each vendor
wishing to distribute the package must independently satisfy the
terms of this limited distribution license.
U.S. Government Information: Use, duplication, or disclosure by
the U.S. Government of the computer software and documentation in
this package shall be subject to the restricted rights applicable
to commercial computer software as set forth in subdivision
(b)(3)(ii) of the Rights in Technical Data and Computer Software
clause at 252.227-7013 (DFARS 52.227-7013). The
Contractor/manufacturer is Science Translations, Box 20234,
Baltimore, MD 21284-0234.
Science Translations may revoke any permissions granted here, by
notifying you in writing. All rights not expressly granted here
are reserved to Science Translations.
You are encouraged to pass a copy of the unregistered version of
The Letterhead Kit along to your friends for evaluation. Please
encourage them to register their copy if they find that they can
use it. All registered users will receive a copy of the latest
version of The Letterhead Kit, an enhanced version of The
Letterhead Kit macro, over a megabyte of bonus templates and
forms, discounted upgrades, newsletter announcements of upgrades
and new products, and technical support for at least one year.
Site Licenses, volume discounts, and additional INTERNATIONAL
registration information are in the file PRODUCTS.DOC.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 7
Introduction & Quick Start
==========================
What is This?
-------------
The Letterhead Kit is a business correspondence assistant. It
includes customized-on-the-fly letterhead templates, forms, and
much more. It will retrieve your forms, letterheads, boilerplate,
fax cover sheets, and more, all done safely with no file names so
that you cannot accidentally overwrite your important forms. The
Letterhead Kit adds any of 30 special message graphics to your
documents, including ten Money graphics (Final Notice!, Thank You
for Your Payment!, and eight more), ten Cargo graphics (1st
Class, Do Not Bend, and more), and ten Office graphics (Draft,
Confidential, and more), or either of two scanned signatures. The
Letterhead Kit also provides assistance in building pages full of
labels or business cards, or in adding ZIP bar codes to USA
addresses.
Quick-Start!
------------
1) Run the SETUP macro from its current location. For example, if
The Letterhead Kit files are in c:\download, go to a WordPerfect
document screen, press Alt-F10, type 'c:\download\setup' (without
the quotes), and press ENTER. Follow the directions on-screen.
2) Start The Letterhead Kit's main macro EITHER by pressing
Control-Shift-L, or by pressing Macro(Alt-F10), typing 'LTR' (no
quotes here, either!), and pressing ENTER.
3) Print this manual (rather than reading it on-screen) by
running the PRINTDOC batch file from the DOS prompt in the
directory where the files are located.
-------------------------------------------------------
The Letterhead Kit's SHORTCUT KEY is Control-Shift-L.
-------------------------------------------------------
WordPerfect 6 or 5.2? (New Features)
------------------------------------
Version 3.0 of The Letterhead Kit only supports version 6.0 and
above of WordPerfect for Windows, and has been tested with
WordPerfect 6.0, 6.0a, the initial release of 6.1, and 6.1 as
part of PerfectOffice 3.0. Compatibility with newer versions of
WordPerfect cannot be guaranteed, because changes in the
WordPerfect program during interim releases may disable features
of The Letterhead Kit without advance notice. However, all
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 8
reasonable best guesses as to future changes have been made, and
new versions of The Letterhead Kit will be released as needed to
correct any compatibility problems. Registered users will receive
newsletter announcements of updates.
STILL AVAILABLE: Version 2.1 of The Letterhead Kit for Windows is
still available, and it provides similar features to those of
version 3.0, while running in versions 5.2 and 5.1 (last interim
release) of WordPerfect for Windows. Contact the author for
current price and features.
The Letterhead Kit macros and templates should work properly with
ANY WP 6.x language module. However, I have not been able to test
every possible international combination of software and
hardware. Please write if you find that The Letterhead Kit fails
in any way on your system.
New Since Version 2.1
---------------------
Users of older versions of The Letterhead Kit will recognize many
features under new names. Feature names were changed to allow
quick one-letter selections of all of The Letterhead Kit features
without duplicating letters. Cargo, Money, and Office retrieve
any of the same three sets of ten message graphics from earlier
versions. Signature and Initials add scanned signatures, and
Letter still retrieves the main letterhead. The Total button
still tells WordPerfect to recalculate all table formulas.
Beyond those similarities, version 3.0 is a completely new
program. The Letterhead Kit now takes major advantage of the
template features of WordPerfect 6, and adds many new features:
Forms: Starts the WordPerfect template retrieval dialog box.
Thanks to template automation, The Letterhead Kit forms are
automatically customized with your name, address, telephone,
organization, and title, using information provided by
WordPerfect's autofill features. No template editing is
needed to have completely customized letterheads.
Boilerplate (Registered Edition only): Adds to the CURRENT
document AT THE INSERTION POINT the document file that you
select from a special boilerplate directory.
ZIP (Registered Edition only): Autosearches the current page for
a USA-style ZIP code, and adds a PostNet bar code on a new
line at the bottom of the page, and offers to continue
adding bar codes on every page, if more pages exist.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 9
CardCopy (Registered Edition only): Automates the tiresome
process of creating multiple labels or business cards.
Installation
============
If you are reading the LTRWIN30.DOC file on-screen, you may print
it with the PRINTDOC.BAT batch file. (Don't print from
WordPerfect--it is formatted with page breaks for printing from
DOS.) You do not need to exit Windows--go to DOS by double-
clicking on the MS-DOS prompt icon, usually installed in the
Accessories group. (Type EXIT when ready to return to Windows.)
From the DOS prompt, log to the directory holding The Letterhead
Kit distribution files, usually found after setup in
c:\wpwin\template\ltrkit in WordPerfect or, in PerfectOffice, in
c:\office\wpwin\template\ltrkit, type PRINTDOC, and press ENTER.
Setup
-----
Before installing The Letterhead Kit files, make a backup copy of
the distribution disk, and store the original disk in a safe
place, preferably in a different location than the backup copy of
the disk. Install the files from the backup disk, not the
original.
You MUST run the SETUP.WCM macro to install The Letterhead Kit--
it cannot be done manually. The SETUP macro does many things:
1) It will create a 'ltrkit' subdirectory inside your template
directory for this instruction file, the message graphics,
and the scanned signatures.
2) In WP 6.1, it will place the new templates in the 'ltrkit'
directory. In WP 6.0, it will place the new templates in
your template directory. In either program, the primary
letterheads ltr01.wpt and ltr02.wpt will be copied to your
template directory.
3) It will copy the macros and configuration file to your macro
directory.
4) In the registered edition only, it will create a 'boiler'
subdirectory inside your template directory for boilerplate
files, and place the sample boilerplate files there.
The SETUP macro will check your macro and template directories
for you, and recommend a location for the graphics and
instruction manual. If you have both a macro directory and a
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 10
supplemental macro directory, you will be able to choose between
them--no other locations are acceptable.
To install The Letterhead Kit files, press Macro (Alt-F10) from a
blank document screen in WPWin, type the path to the current
location of The Letterhead Kit files, SETUP and press ENTER. For
example, if the files are on a floppy in the "a" drive, then
press Macro (Alt-F10), type a:\setup and press ENTER.
IMPORTANT: The Letterhead Kit uses a different set of
file locations when installing into WordPerfect
6.0/6.0a or into 6.1. If you upgrade WordPerfect to
version 6.1, you MUST re-install The Letterhead Kit!
Saving Hard Drive Space: The DOC files need not remain on your
hard disk once you have become comfortable with running the
software. The macros, graphics, and templates must remain on the
hard drive.
Un-Installation
---------------
To uninstall The Letterhead Kit, delete these files from your
hard drive:
In your macro directory: ltr.wcm, ctrlsftl.wcm, ltrkit.ini.
In your main template directory: ltr01.wpt, ltr02.wpt.
All of the contents of the 'ltrkit' and 'boiler' subdirectories,
located inside your template directory.
In WPWin60 or 60a, you must also delete these templates from your
main template directory: ltr05.wpt, envlope2.wpt,
sign01.wpt, tasklist.wpt, fax02.wpt, address.wpt. The
registered edition list of templates is much longer, and can
be found in the !README.LW3 file that accompanies the
registered edition of The Letterhead Kit.
The Letterhead Kit does NOT make any changes to any WordPerfect
or Windows files.
Running LTR.WCM
---------------
-------------------------------------------------------
The Letterhead Kit's SHORTCUT KEY is Control-Shift-L.
-------------------------------------------------------
To run The Letterhead Kit's main macro, either press the shortcut
key above or press Alt-F10, type 'ltr' (without the quotes) and
press ENTER. The main dialog box of The Letterhead Kit will
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 11
appear. The features of The Letterhead Kit are grouped in Forms,
Graphics, and Tools.
The FORMS Group of Features
===========================
Each feature in the FORMS group retrieves a document template or,
for the Boilerplate feature, a re-usable SECTION of a document.
Letter Shortcut Key: L
------
The 'Letter' button retrieves the main letterhead, and tells
WordPerfect to begin the autofill process to place your personal
information in the document.
The main letterhead is usually LTR01.WPT, located in your
template directory. You can change this file name and path if
needed--see the configuration instructions on page 16.
Forms Shortcut Key: F
-----
The Forms button starts WordPerfect's dialog box for templates.
You can also reach this dialog box by pressing Control-T, if you
are using the standard (CUA) WordPerfect keyboard. To use a
template, double-click on it with the mouse, or use the tab and
arrow keys to highlight it and press the SELECT button.
In WPWin60 and 60a, all templates are shown in one dialog box. As
you scroll through the list, you can identify the templates
provided as part of The Letterhead Kit by reading their
descriptions, all of which begin with 'LetterKit.'
In WPWin61, WordPerfect provides directories of templates, and
displays two boxes within the template dialog box. On the left
are the subdirectory names. The description of each template
appears in the box on the right. MAIN is your template directory,
and all other entries represent subdirectories. The templates
provided as part of The Letterhead Kit are in the 'LTRKIT' group,
usually immediately above 'MAIN.'
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 12
Boilerplate (Registered Edition Only) Shortcut Key: B
-----------
Boilerplate is any reusable portion of a document that is kept
handy to insert into a current project as needed. Examples of
boilerplate include paragraphs of standard information added to a
letter, or a table pre-formatted for a particular purpose, or
contract information.
When you select the Boilerplate button, The Letterhead Kit will
take you to WordPerfect's Insert File dialog box, displaying the
boilerplate directory. To add any listed document to the current
project AT THE INSERTION POINT, double-click the filename, or use
the Tab and arrow keys to select it, and press ENTER. WordPerfect
will ask for confirmation before adding the document--answer Yes.
I HIGHLY RECOMMEND that all regular users of this feature turn on
the WordPerfect long document description features. Adding a long
description to a document can help you to decipher, later on,
just what a boilerplate document named "legal21.frm" contains.
To display document descriptions in WPWin61, choose File, Open,
Setup, Descriptive Name & Filename, ENTER. (Similar keystrokes
will do this task in 60 and 60a.) Once you have turned on the
Descriptive Name feature in the File, Open feature, it will be
turned on in all WordPerfect dialog boxes for retrieving or
inserting files.
To ADD a description to a retrieved document, choose File,
Document Summary, make an entry at the top box, labeled
'Descriptive Name', and save the document normally.
Personal (Registered Edition Only) Shortcut Key: P
--------
The 'Personal' button retrieves the second letterhead, and tells
WordPerfect to begin the autofill process to place your personal
information in the document. Use the second letterhead for
personal letters, or for a second user of the same copy of
WordPerfect. If you need more than two letterheads, store them in
your template directory, and use the 'Forms' button to retrieve
them.
The second letterhead is usually LTR02.WPT, located in your
template directory. You can change this file name and path if
needed--see the configuration instructions on page 16.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 13
The GRAPHICS Group of Features
==============================
Each feature in the GRAPHICS group adds a graphic image to the
current document AT THE INSERTION POINT. You can adjust the
height of these graphics--see 16
If you find that you have placed the graphic in an awkward place,
such as inside a table, select Edit, Undo to remove the graphic
right away, and then make room for the graphic, position the
insertion point in the correct location, and select the graphic
again.
Money Shortcut Key: M
-----
The 'Money' graphics are inserted at the insertion point in the
current document when you click on the matching button.
Select from these 'Money' message graphics:
Thank you for your payment.
Won't you send us your payment today?
Your payment will be greatly appreciated.
We want GOLD But a payment today would be great, too.
A Partial Payment... would be appreciated.
Is there any reason why your payment has not been made?
Your time is running out... Please send your payment now.
If your payment is in the mail, we thank you. Otherwise, would
you send it today?
FINAL NOTICE: If your payment is not received within ten days,
action will be taken.
We'll be glad to take your order by phone.
Cargo Shortcut Key: C
-----
The 'Cargo' graphics are inserted at the insertion point in the
current document when you click on the matching button.
Select from these 'Cargo' message graphics:
Via Air Mail-Par Avion This End Up
Magnetic Media--Do Not Bend First Class Mail
Next Day Air Packing List Enclosed
Parcel Post Photos--Do Not Bend
Priority Mail Rush!
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 14
Office Shortcut Key: O
------
The 'Office' graphics are inserted at the insertion point in the
current document when you click on the matching button.
Select from these 'Office' message graphics:
Confidential Draft--Revised on ___, by ___
Faxed on ___, to ___ For Your Information
Gift Tag Good Idea
O.K. by ___, on ___ O.K. to pay
O.K. to pay on ___ Read and Forward
Signature Shortcut Key: S
---------
The 'Signature' key retrieves the scanned signature stored in
your 'ltrkit' directory as 'autogrph.wpg' and adds it to the
current document at the insertion point. The height of the image
can be adjusted--see the configuration instructions on page 16.
A scanned signature is the only practical way to sign a FAX sent
through a FAX modem, and never printed. Science Translations
Software Services provides scanning services for signatures and
logos in either black & white or color--see the PRODUCTS.DOC and
REGISTER.DOC files for details. Registered users--see the most
recent Science Translations Software Bulletin and order form.
Initials (Registered Edition Only) Shortcut Key: I
--------
The 'Initials' key retrieves the scanned signature stored in your
'ltrkit' directory as 'informal.wpg' and adds it to the current
document at the insertion point. The height of the image can be
adjusted--see the configuration instructions on page 16.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 15
The TOOLS Group of Features
===========================
Total Shortcut Key: T
-----
The 'Total' button tells WordPerfect to recalculate the tables,
formulas, and floating cells in the current document. This is a
shortcut for the longer steps of choosing Table, Calculate,
Calculate Document.
CardCopy (Registered Edition Only) Shortcut Key: D
--------
CardCopy is used to create full pages of labels or business
cards, in any format you can fit on the label of your choice.
CardCopy will help you add the label code, if needed, or copy the
label enough times to fill a page.
The 'CardCopy' button will do two different things depending on
when you push it. If you have NOT yet added a label code to your
layout, CardCopy will remind you, and open WordPerfect's label
selection dialog box. Select a label definition that matches your
label or card stock, and The Letterhead Kit will return you to
your document in page/view mode, so that you can see if your text
fits on one label. Make any editing changes needed, and select
the CardCopy button again.
When you select CardCopy and The Letterhead Kit finds a label
code in your document, it will ask you how many labels to create.
The Letterhead Kit will fill as many labels as you request. If
needed, hard page codes and an additional font code will be added
to the end of your label format so that following labels are not
affected by font choices in your original label design.
ZIP (Registered Edition Only) Shortcut Key: Z
---
The 'ZIP' button searches for a USA-style ZIP code on the bottom
line of your document, and then adds a PostNet bar code on a new
line at the bottom of the page. If The Letterhead Kit detects
that the current page is not the last page of the document, it
will ask permission to add bar codes to all the remaining pages
of the document.
If The Letterhead Kit has trouble finding a ZIP code, usually
because of extra formatting codes or non-number text below the
ZIP code, it will stop on the problem page so that you can
correct the address, if needed, or page down past it if the
address is to a non-USA address. Once past the problem address,
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 16
restart The Letterhead Kit, choose ZIP again, and the program
will continue adding ZIP bar codes, beginning on the current
page.
Adjusting Configuration Options
===============================
There are four settings that you can change in The Letterhead Kit
by retrieving the file LTRKIT.INI from your macro directory, and
editing it. For each setting, read the comments in the file
before making any changes. You can change:
1) The height of the signature boxes. Adjust this setting, which
defaults to 7/10ths of an inch, if your signature is too large or
small after placement in your documents.
2) The height of the message graphics boxes. Adjust this setting
(default 8/10ths of an inch) if you would like to change the size
that the message graphics appear on the page. Note that you can
only change the height of the boxes; WordPerfect auto-scales the
width to match the shape of the graphics file.
3) The primary letterhead name. This is the name of the template
to retrieve when you click the 'Letter' button, initially
'ltr01.wpt'. The full path to the file must be included, but you
may use the '?PathTemplate' macro variable to tell The Letterhead
Kit that the template is in your main template directory.
4) The personal letterhead name. This is the name of the
letterhead retrieved when you click the 'Personal' button,
initially 'ltr02.wpt'.
VERY IMPORTANT!
***************
After making ANY changes in LTRKIT.INI, you must compile the
file. Here's how you do that: Save the file normally. Press Macro
(Alt-F10), type 'ltrkit.ini' (without the quotes), and press
ENTER. Nothing will appear to happen--that's O.K.
If you forget to compile the file after editing it, the next time
you run The Letterhead Kit, you will see an error message telling
you that "ltrkit.ini does not exist or does not contain a macro
object." Fix the problem by compiling the configuration file as
above.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 17
WordPerfect TEMPLATES--Background and TIPS
==========================================
NOTE: The template features described in this section
are WordPerfect features, and not a part of The
Letterhead Kit. Direct questions to WP/Novell.
Templates can hold any document that you need to re-use and
customize. A template is just a document with paired bookmarks
added in a simple format that tells WordPerfect to run a special
macro during retrieval that will ask for the text items to place
inside each pair of bookmarks and then leave the new document on-
screen for additional editing, with no file name assigned so that
the new file cannot accidentally replace the original form.
A handy feature of templates in WordPerfect is the Address Book,
which can store name, address, and phone/fax/account number
information for people you contact frequently.
Learning how to edit and create templates is just learning how to
position the bookmarks within an otherwise normal document. That
process is slightly different in WordPerfect 6.0/6.0a and in 6.1,
although the results are the same. If you find templates useful,
upgrading to 6.1 is highly recommended--there are vast
improvements in speed and ease of use in the 6.1 template
features.
Instructions for creating and editing templates are available
from WordPerfect in several formats and locations. For
WP6.0/6.0a, look in the Reference manual under 'Templates' (on
page 735 in the US English edition) or for 6.1, look under 'New'
(on page 396 in the US English edition). The 6.0/6.0a edition of
WordPerfect also included a small manual titled 'ExpressDocs'
which has additional information on working with templates, plus
samples of all the templates included with 6.0.
WordPerfect/Novell has a fax-back service (InfoShare) containing
technical information and answers to frequently-asked questions.
Call InfoShare from a fax machine or touch tone phone at 800-228-
9960 or 801-228-9920, and request documents 1396 and 1397. As of
the writing of this manual, these documents described using and
creating templates in WordPerfect 6.0/6.0a ONLY. These documents
are also available on GEnie's WordPerfect RoundTable library as
1396.TXT and 1397.TXT, and, using the same file names, on the WP
BBS, Compuserve's WPFILES forum, and SpaceWorks. (File & phone
info. current 2/95)
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 18
The basic steps for CREATING a template in WordPerfect 6.1 are:
1) Choose File, New, Options, New Template. A blank document and
the Templates power bar will appear.
2) Design your form normally.
3) Click the 'Build Prompts' button. For each item that the
template should prompt the user, click on 'Add' and type in
a label for the prompt, like 'To' or 'From'. Click on the
document where the prompt should be, and then click the
'Paste' button. Click 'OK' when done.
4) Click on 'Exit Template', answer 'Yes' to the 'Save changes to
template?' question, and enter a description, an eight-
character file name, and select a template group (directory)
to place the template in. Click on 'OK' when done.
EDITING a template follows similar steps, but start by choosing
File, New, high-lighting the template to edit, and then choosing
Options, Edit.
FAX Cover Sheets
----------------
There are several ways to create a FAX cover page. You can select
one of the pre-built FAX cover sheets, or you can create a fax
information box, save it in the 'boiler' directory, and add it to
your letterhead. This second method is preferable if you
frequently update contact information on your letterhead. If you
prefer a fancier fax cover, create and save it as a complete page
in one of your template directories, after using your letterhead
as a starting point.
When designing FAX covers, remember these points:
Gray graphics take much longer to transmit than black graphics.
Lines, boxes, and shading all increase transmission time. For
local faxes, go wild. For long distance faxes, you may want to
save toll charges by creating an alternate fax cover of a simpler
design.
For the message text of your fax, select a font that is slightly
larger than your usual selection. If you choose a 13 point
typeface, it will usually remain readable even if the fax is sent
at standard resolution. Look closely at the lower case I, L, and
the number 1, and make sure that they are easily distinguishable
from each other after faxing.
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 19
Trouble Shooter's Guide--The Letterhead Kit
===========================================
1) "The Ctrl-Shft-L Shortcut key doesn't start The Letterhead
Kit."
The macro CTRLSFTL.WCM is automatically run by WordPerfect when
you press Control-Shift-L, but ONLY if your present keyboard
definition does not assign that key to some other function. In
other words, keyboard definitions override macro files on-disk.
You may either (1) edit your keyboard definition so that it does
not block the Control-Shift-L keystroke, OR (2) rename
CTRLSFTL.WCM to use another keystroke combination, by first
finding an available keystroke combination that uses the Control-
Shift-Letter pattern, and then renaming the CTRLSFTL.WCM file to,
for example, CTRLSFTA.WCM to use as Control-Shift-A.
2) "After running a macro from a floppy disk, WordPerfect tries
to read the floppy drive every time I run a macro."
In some cases, if you run SETUP.WCM, or any other macro, from a
floppy disk, the next time that you run a macro, WordPerfect may
try to read your floppy drive. This is a known problem in most
Windows versions of WordPerfect. Many users call this a bug in
WordPerfect, but WP claims that this is a feature, working as
designed to make the last-used macro available to run again.
To fix the problem: Place a blank disk in the floppy drive, and
run any macro from the hard drive. In WPWin 6.1, floppy access
may continue as long as ANY macro found on a floppy disk remains
on the pull-down menu under Tools, Macros. To stop WPWin6.1 from
reading the floppy, you may need to RUN AS MANY AS FOUR different
macros from the hard drive--the Macro menu attempts to store the
names of the last four macros played.
3) "A message like 'Unable to Open Menu' appears after selecting
a template, but the form looks fine."
This can happen if a template has an embedded menu that cannot be
loaded, usually because the template was created a different
version of WordPerfect. It's harmless. If you are running
WordPerfect 6.0a or 6.1, and the template was created in the
original version 6.0 of WordPerfect, convert the template using
WordPerfect's TCONVERT macro.
4) "My templates work properly, but display with bizarre font
choices."
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 20
The fonts used in The Letterhead Kit's templates and forms were
chosen from the fonts installed as part of WordPerfect 6.1's
selection of TrueType fonts. If you did not install those fonts,
then both The Letterhead Kit's templates and the WordPerfect
shipping templates may display and print with odd font choices.
WordPerfect will automatically attempt to substitute fonts of
similar types, but its lookup table of font changes is limited,
and may select a font that is truly odd, like a Dingbat or Greek
font as a substitute for BrushScript.
To fix these problems, either install the WordPerfect shipping
fonts, or edit the templates you use regularly, finding each
typeface selection, and add selections from your own installed
font list.
5) "My templates fill-in with a great big 'company' or
"organization" in them."
WordPerfect 6.0's original edition used the term 'company' in the
personal information portion of the information used for filling
templates. 6.0a and 6.1 use 'organization' instead. The change
was made arbitrarily for the sake of using a less specific term,
and it causes many problems.
If using 6.0/original, and 'Organization' appears in your forms,
you can either upgrade to 6.1, which is HIGHLY RECOMMENDED for
many reasons besides template feature improvements, or you can
edit the template, remove the 'organization' prompt, and
substitute a 'company' prompt for information.
If using 6.0a or newer, and 'Company' appears in your forms, then
the form was created using 6.0/original. Run the macro
TCONVERT.WCM, shipped with WordPerfect 6.0a and newer, to convert
the template format to work properly with the newer products.
6) "I'm stuck! I need a custom template and some forms, and I've
gotten far enough to know that I've reached my limits!"
Besides software add-ons for WordPerfect, Science Translations
Software Services also provides these products & services:
Custom Programming Desktop Publishing
Technical Editing Logo & Signature Scanning
German/English Translation Services Consulting
Computer Hardware & Software Sales and Configuration
All Rights Reserved Copyright 1995 Jerry Stern
THE LETTERHEAD KIT v. 3.0 for Windows 21
INDEX
=====
!README.LW3 . . . . . . . . 10
Address Book . . . . . . . 17
ASP . . . . . . . . . . . . . 3
Autofill . . . . . . 8, 11, 12
Bar Codes . . . . 7, 8, 15, 16
Boilerplate . 1, 3, 7-9, 11, 12
Bonus . . . . . . . . . . . . 6
CardCopy . . . . . 1, 3, 9, 15
Cargo . . . . . . . . 7, 8, 13
CTRLSFTL.WCM . . . . . 10, 19
Descriptive Name . . . . . 12
Document Summary . . . . . 12
Editing . . . . . 8, 15-18, 20
Fax . . . . 1, 3, 7, 14, 17, 18
Font . . . . . . . . 15, 18-20
Height . . . . . . 13, 14, 16
Initials . . . . . . . . 8, 14
Installation . . . . . . 9, 10
Interim Release . . . . . . . 8
International . . . . . 5, 6, 8
Labels . . . . . . . 7, 9, 15
Ltr . . . . . . . . . . . 7, 10
LTRKIT.INI . . . . . . 10, 16
Money . . . . . . . 5, 7, 8, 13
Novell . . . . . . . . . 3, 17
Office . . . . . . . . 7-9, 14
Ombudsman . . . . . . . . . . 3
Personal . . . 11, 12, 16, 20
PRINTDOC.BAT . . . . . . 1, 9
Recalculate . . . . . . . 8, 15
Registration . . . . . 1, 3-6
Scanned Signature . . . . . 14
Setup.wcm . . . . . . . . 9, 19
Shareware . . . . . . . 1, 3-6
Sign . . . . . . . . . . . 14
Signature . . . . 8, 14, 16, 20
Support . . . . . . . . 1, 3, 6
TCONVERT.WCM . . . . . . . 20
Template . . . . . 8-12, 16-20
Tips . . . . . . . . . . . 17
Total . . . . . . . . . . 8, 15
Trouble . . . . . . . . 15, 19
Uninstall . . . . . . . . . 10
VENDINFO.DIZ . . . . . . 3, 4
ZIP . . . . 1, 3, 7, 8, 15, 16
All Rights Reserved Copyright 1995 Jerry Stern